Sending emails is an excellent ally for communications in educational centres such as schools and institutes.
E-mail is a customizable, fast, economic and effective communication channel, that you can communicate with students, among students, teachers, parents, guardians, managers and others.
Sending informative emails to parents and students
It is important to make correct use of electronic mail for students and parents:
- If you are sending an email to a contact list you must include every contact as a hidden copy.
- Use it for communications that are of interest, but never for urgent and immediate matters.
- The subject of the email must be relevant.
- The body of the email must be informative, complete and concise.
- Important matters that must be in writing are best sent by email or some other written form of communication.
- The grammar, spelling and tone of the message should be monitored. Therefore, it must be thoroughly reviewed before sending.
- It is convenient to assign certain hours to send and read emails, in order to avoid wasting a lot of time on it.
Using email for class activities
E-mail can be a good way to establish new communication channels in class; It is also an interesting resource to share content, videos, graphics, class work, communicate with students from other areas, practice languages, etc.
You should also establish rules for using emails in class:
- Dedicating a class or specific class time for the activity.
- Establishing basic rules for sending emails.
- Students must be properly informed of how to use the email service used in class.
- It is interesting to have a specific email account for school communications.
- There may be a limit of emails that must be sent each week.
- You must establish the topics that can be discussed by email and those that can not.
- Take care of grammar and spelling, avoid capital letters, do not send very heavy files.
- Always without insulting, annoying, spamming or doing anything that could have negative consequences.
- Make a list or group of contacts with the students’ data. It is interesting that the students send an email with their data on the first day of class.
- Full respect for others must be encouraged.
- The emails sent to the teacher must always be answered, better with a motivating and well thought out message.
- There may be some sanctions for those who do not meet the rules of sending emails in class.
Creating standards for sending emails in class can be very simple and is a good way to improve communications in this way.